Minutes for the regular National Finance Committee meeting March 4, 2010.<br />
<br />
Meeting convened at 8:42 PM (ET) a quorum being present, the Chair and<br />
Secretary being present.<br />
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Attending: Fred Klunder, Alberto Luera, R. Paul Martin, Summer Reece,<br />
Tracy Rosenberg, Alex Steinberg, Lavarn Williams, Bruce Wolf.<br />
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Agenda:<br />
 <br />
Roll call<br />
Establish quorum<br />
Call the meeting to order<br />
Approve Agenda<br />
Review and discuss 1st quarter actuals vs. budget	(30 min)<br />
Review and discuss budget time-line	(30 min)<br />
Report from LaVarn Williams	(15 min)<br />
Report from Arlene Englehardt	(15 min)<br />
Discussion of reporting and reporting cycles	(15 min)<br />
Schedule Next Meeting	<br />
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<br />
Motion: (Summer Reece) "To approve the agenda." (Passed without objection)<br />
<br />
Review and discuss 1st quarter actuals vs. budget 8:54 PM (ET)<br />
<br />
CFO Lavarn Williams told the committee that the 2009, audit was getting<br />
close to completion. The committee and Executive Director Arlene<br />
Englehardt went over the "Consolidated P & L Report Oct 09 - Jan 10.xls"<br />
file.<br />
<br />
Review and discuss budget time-line 10:07 PM (ET)<br />
<br />
Motion: (Bruce Wolf) "Approve time line with March 30, substituted for<br />
March 20." (Passed without objection)<br />
<br />
FY11 timeline as adopted:<br />
<br />
DeadlineWho InitiatesActionA3/31/10CFOMeet with treasurers to outline<br />
budget development process and paperwork submission. Call for budget<br />
Priorities to be discussed in various venues.B5/1/10LSB's, in consultation<br />
with GM's/BM'sIdentify and rank budget priorities in order of importance:<br />
Scale of 1-5 where 5 is high.C6/1/10GM's/BM's, in consultation with LSB's/<br />
Local Finance Committees, ED, and CFOGenerate Draft Station Budgets and<br />
submit to CFOD7/1/10CFOCompile and Distribute Draft Network Budget to<br />
LSB's and NFC for reviewE8/1/10LSB'sReview Draft Station budgets (LSBs --<br />
Approve As-is or with amendmentsNFCNational Office budget (NFC) -- Approve<br />
As-Is or with amendmentsF8/8/10CFOCompile and Distribute Final Budget<br />
Proposal to NFC for approvalG9/1/10NFCReview Final Network Budget Make<br />
recommendations for PNB adoptionH9/8/10CFODistribute Final Budget Proposal<br />
to BoardI10/1/10PNBAdopt Budget for fiscal year beginning Oct. 1.<br />
Report from LaVarn Williams - 10:19 PM (ET)<br />
<br />
CFO Lavarn Williams told the committee that there were various bills that<br />
Pacifica was behind in paying and that some were being negotiated. She was<br />
meeting with the station Business Managers, and a new Policies & Procedures<br />
manual was being worked on.<br />
<br />
The committee discussed the report.<br />
<br />
Schedule Next Meeting 10:25 PM (ET)<br />
<br />
Motion: "To meet March 23." (passed without objection)<br />
<br />
The Chair asked Alberto Luera to take over the chairing of the meeting as<br />
she had to leave. Alberto Luera took the Chair at 10:28 PM (ET).<br />
<br />
Report from Arlene Englehardt 10:28 PM (ET)<br />
<br />
Executive Director Arlene Englehardt reported that she was working to get<br />
the Democracy Now! And Free Speech Radio News bills paid as well as other<br />
bills. She said that we need to pay them on monthly basis and try to catch<br />
up by the end of the year.<br />
<br />
Discussion of reporting and reporting cycles 10:29 PM (ET)<br />
<br />
The committee discussed financial reporting. Executive Director Arlene<br />
Englehardt said that cash flows could be made available every 3 months and<br />
updated monthly. CFO Lavarn Williams said that we could move towards<br />
monthly cash flows and P&L statements. The CFO said that the station<br />
Business Managers could be put on cc lists for that.<br />
<br />
Motion: "To adjourn" (passed without objection)<br />
<br />
Adjourned 10:37 PM (ET)<br />
<br />
Submitted by R. Paul Martin, Secretary<br />