Draft Minutes for the regular National Finance Committee meeting November<br />
29, 2011.<br />
<br />
Meeting convened at 8:36 PM (ET) a quorum being present, the Chair and<br />
Secretary being present.<br />
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Attending: Ken Aaron, Jim Boyd, Bill Crosier, Marcus Jetter, Campbell<br />
Johnson, Kim Kaufman, R. Paul Martin, Tracy Rosenberg, Alex Steinberg,<br />
Barbara Whipperman, Lavarn Williams.<br />
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Agenda:<br />
<br />
1. Role Call and Approve Agenda (10 minutes)<br />
<br />
2. Approve Public Session Minutes (10 minutes)<br />
<br />
3. Station Reviews - Fiscal Year Budgets to Actual and Overall Results (90<br />
minutes)<br />
	a) KPFT - Jim Boyd<br />
	b) KPFK - Kim Kaufman<br />
	c) Archives - Lavarn Williams<br />
<br />
3.1 Executive session no later than 10:30 PM (ET)<br />
<br />
4. Draft Motion by Ken Aaron (15 minutes)<br />
<br />
5. Pending Discussion Items (as possible) (30 minutes - 45 minutes)<br />
	a) Central File Servers<br />
	b) File Naming Protocol<br />
	c) On-Air Fundraiser Receipts<br />
	d) Training Update<br />
	e) Accounting Platforms<br />
<br />
6. Adjourn<br />
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<br />
Motion: "To adopt the agenda." (Passed as amended without objection)<br />
<br />
Amendment: (Tracy Rosenberg) "Add item 3.1 executive session no later than<br />
2230." (Passed without objection)<br />
<br />
Approve Public Session Minutes 8:52 PM (ET)<br />
<br />
Motion: (Bill Crosier) "To approve the minutes of the October 11, 2011,<br />
meeting." (Passed without objection)<br />
<br />
<br />
Station Reviews - Fiscal Year Budgets to Actual and Overall Results 8:56 PM<br />
(ET)<br />
<br />
KPFT 8:58 PM (ET)<br />
<br />
The KPFT Treasurer reported that the station's biggest problem is revenue.<br />
They had a snow storm during one on-air fund raiser which significantly<br />
lowered their listener support revenue. They have come in about $110,000<br />
short of the budgeted FY11 revenue. They have also seen a drop off of<br />
revenue from pitches in the Democracy Now! time slot. The station has<br />
gotten a $50,000 restricted marketing grant, but the costs associated with<br />
it are high. They are hiring a firm to help them market the station.<br />
<br />
The committee discussed the report. If the station hadn't signed a contract<br />
to provide HD channels for Rice University the station would have had a<br />
worse revenue situation. A fund raising event also did not raise as much as<br />
projected due to unexpected costs.<br />
<br />
<br />
KPFK 9:18 PM (ET)<br />
<br />
The KPFK Treasurer reported that the Income Statement spreadsheet shows<br />
Listener Support to be $3,140,174, but she has issues with that and other<br />
numbers. On another sheet there are $349,000 of receivables. She thinks<br />
that there appears to be about a $200,000 spread between what's in the<br />
Income Statement and her calculations.<br />
<br />
It was noted that the Income Statement is based on preliminary numbers and<br />
that the audit will settle the issues. The CFO said that the numbers in the<br />
Income Statement are correct. The KPFK Treasurer said that the CFO's<br />
numbers were different from the numbers she's getting from the KPFK<br />
Business Manager.<br />
<br />
The CFO said that there wouldn't be any cash flow statements sent out for<br />
most stations until after the audit is done, and that after that there will<br />
be cash flows issued on a monthly basis. The KPFK Treasurer said that it<br />
was disconcerting that different spreadsheets appeared to have different<br />
numbers. Committee members said that in the future the formulas in the<br />
spreadsheet should be used and that numbers should not be typed in for<br />
results as that makes for differences in the spreadsheet and the numbers<br />
won't add up right.<br />
<br />
The CFO said that KPFK ended FY11 with a $224,000 surplus, which was almost<br />
$400,000 better than FY10. Committee members discussed this and noted that<br />
although Listener Support was up so were premium costs, they are<br />
associated. The Chair said that the committee should revisit the KPFK<br />
compliance with the FY11 budget in a future meeting.<br />
<br />
Archives 9:47 PM (ET)<br />
<br />
The CFO reported that the Pacifica Radio Archives (PRA) had run an<br />
unplanned deficit in FY11. The main reason for this was that a grant from<br />
the CPB that had been budgeted was unexpectedly cancelled by the CPB. The<br />
PRA had already hired personnel to fulfill the grant. One of those people<br />
had to be let go, the other two stayed on and that produced the deficit.<br />
Grants were not included in the FY12 budget. The health benefits budget was<br />
based on assumptions that turned out not to be correct.<br />
<br />
The committee discussed the report. The details of the stations' funding of<br />
PRA was discussed. Some issues were slated for discussion in executive<br />
session.<br />
<br />
Motion: (Campbell Johnson) "To adjourn to executive session." (Passed<br />
without objection)<br />
<br />
Adjourned 10:11 PM (ET)<br />
<br />
Submitted by R. Paul Martin, Secretary.<br />