Pacifica Governance Committee Meeting Minutes
March 19, 2012

The meeting took place from 7-9:50 pm by teleconference.
A quorum was reached.
Attendees: Gail Dixon, Luzette King, George Reiter, Bill Crosier, Marcel Reid,
Tracy _Rosenberg, Ken Aaron, Brenda Medina, Lydia Brazon, Sharam Agamir, John
Wenger, Kathy Davis, Colleen O'Brien, R. Paul martin, Carolyn Birden, Joseph
Kaye

The PNB Governance Committee Meeting was called to order. George Reiter was the
acting temporary chair, and Marcel Reid was the acting co-chair.

It was determined that elections for a permanent chair would be forthcoming.
Nominations for a permanent chair: George Reiter and Lydia Brazon .
Colleen O'Brien accepted the position of Secretary Pro Tem.

The Agenda was approved.

Committee Reports:

Bylaws Committee Report:
The working group hasn't met yet. Open Meetings determination to be discussed.
Bylaws require live streaming. There was a suggestion to have a non-closed
conference call and let the public call in. It costs $990-1,000/month to pay
for conference calls. Use freeconferencecall.com instead. There was a concern
about what has to be streamed and what doesn't have to be streamed. There was
strong support of having Bylaws input from the 5 LSBs regarding what changes
they would like to see to the Bylaws. Once changes are suggested, there needs
to be consensus to get them passed.

Motions Committee:
Historically motions used to be on the PNB Web site. The goal is to post the
2004-2007 motions on the PNB Web site, by culling the approved minutes.

Consideration: Assemble all PNB motions on substantive matters, since its
reconstitution as an elective body. Also assemble administrative policies put
into place by the Executive Direction since 2004.

Consideration: Assemble all adopted PNB motions and amendments concerning
current matters. These would include only motions that are passed, meaning,
only motions in effect passed by the full PNB.

There was some discussion of the history of PNB bodies' motions, actions taken,
votes on motions, approved minutes, and whether or not there is an accurate
record keeping process and the public posting of said work. It was determined
that minutes are the records of the motions and actions passed by the board. It
was also determined that a motion can be perceived as a charge to a particular
work group. It was also determined that Bylaws don't take away from the
substance of any group's minutes. They just clarify minutes. Minutes should
reflect decisions; they should be written according to category. Bylaws and
amendments are the main thrust of organizational processes.

MOTION: Motion to postpone getting all officially approved minutes.
Passed: 8 - 7
Action Item:
Local governance committees should meet before the PNB governance committee.
The PNB governance committee should meet before the PNB.

Action Item:
Ballots and how they will be submitted. Discussion on technical aspects.

Action Item:
How are staff members seated? Article 4610: The LSB shall appoint an
appropriate member of that class...to serve the rest of the term."

Action Item:
The MSRC Committee of the LSB evaluates Management. Members of the staff
populate the MSRC. There is potential bias, a conflict of interest, in the
process of evaluating management. This is a fundamental governance issue.

Action Item:
Who can call LSB meetings?

Call to adjourn at 9:50 p.m.
Meeting adjourned.

Respectfully submitted,
Colleen O'Brien
Secretary pro tem